December 2017 Meeting Minutes

ASHLEY PARK HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING MINUTES

DECEMBER 13, 2017

Board Members Present:     Vince Maida, Daniel Lindblom, Diane Esola

Board Members Absent:      Jason Salmon

Also Present:                                                 Paul Valyo, Community Management & Construction, Inc.

President Vince Maida stated there weren’t sufficient proxies received to establish a quorum for the Annual Meeting to conduct the 2018 Board Member election. Fifty-seven (57) proxies and/or Members in attendance (20% of total membership) is needed for a quorum. The quorum requirement has not been achieved therefore the Annual Meeting will be re-scheduled for January 10, 2018.

President Vince Maida stated there is a quorum of Board Members present and opened the December 13, 2017 Board Meeting at 7:00 pm.

MINUTES – The Board reviewed the Minutes from the October 11, 2017 Board Meeting. Mr. Lindblom made a motion to approve the Minutes from the October 11, 2017 Board Meeting as written. Mrs. Esola seconded this motion and it was unanimously approved by the Board.

FINANCIAL - The Board reviewed the December 5, 2017 Delinquency Report. Several delinquent accounts were discussed.

# 25 – Payments are being received from the bankruptcy court.

#88, #108, #186– Making payments.

The Board then reviewed the October 2017 Balance Sheet and Income and Expense Report. Mr. Valyo stated the Association is in good and stable financial condition.

MANAGEMENT

ENTRANCE SIGN PAINTING – Mr. Bouras informed the Board that the painting of the two entrance signs has been completed.

ENTRANCE LANDSCAPING AND LIGHTING – Mr. Valyo informed the Board that the landscaping was trimmed in front of the entrance signs and Juniper shrubs and winter annuals will be installed next week. Mr. Bouras presented estimates for the installation of new LED light fixtures at the entrance signs. The Board Members discussed the presented proposals. Mr. Lindblom made a motion to approve the Lighting Management proposal for $860.00 for the installation of 2 LED Flood Light Fixtures with the condition that the Board Members will confirm their decision by e-mail after looking at the same LED light fixtures installed at the Boca Winds Baybury Neighborhood entrance. Mrs. Esola seconded this motion and it was unanimously approved by the Board.

EDWARDS: 22640 SEA BASS DRIVE – DEALER LICENSE PLATE VEHICLES; VEHICLE PARKED IN REAR YARD ON GRASS – The Board Members discussed this matter in length. Management was instructed to contact the association attorney regarding this matter.

The Board Members also discussed parking on the street in the community and many vehicles speeding on the community streets. Management was instructed to contact the county regarding installing speed bumps on Seablue Trail.

22574 GROUPER COURT – COCONUT PALMS PLANTED IN COUNTY SWALE – Mr. Valyo informed the Board that county Code enforcement sent a violation notice to the owner to remove the Coconut Palms planted in the county road right-of-way. The owner appealed the violation notice and requested all of the Coconut Palms in the Ashley Park road right-of-ways be removed. Code Enforcement will not require the palms to be removed at this time.

LEASE INFORMATION UPDATE – Mr. Valyo presented a Lease Information form update. One of the current Ashley Park tenants addressed the Board regarding the new required $125 annual renewal application fee and expressed her opinion that the fee is too high. Mr. Lindblom explained the association does not make a profit with this fee but covers the cost of the background check and management fees involved with tracking all the rental properties.

WEBSITE – Nothing to discuss.

OLD BUSINESS AND NEW BUSINESS – Mr. Bouras addressed the Board regarding new CMC Management and Landscape Maintenance Agreements for the next 2 years with a 5% increase beginning the second year – in 2019. The Board Members discussed this matter and requested a copy of the Agreements to be sent to the Board Members for review.

Mr. Lindblom made a motion to adjourn the Board Meeting at 7:55 pm. The motion was seconded by Mrs. Esola and unanimously approved by the Board.

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