January 2016 Meeting Minutes
ASHLEY PARK HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
JANUARY 13, 2016
Board Members Present: Vince Maida, Diane Esola, Mary Smith, Charles Hiltunen
Board Members Absent: Jason Salmon
Also Present: Paul Valyo, Community Management & Construction, Inc.
President Vince Maida stated there is a quorum of Board Members present and opened the January 13, 2016 Board Meeting at 7:15 pm.
MINUTES – The Board reviewed the Minutes from the December 9, 2015 Board Meeting. Mrs. Esola made a motion to approve the Minutes from the December 9, 2015 Board Meeting as written. Mrs. Smith seconded this motion and it was unanimously approved by the Board.
FINANCIAL - The Board reviewed the December 31, 2015 Delinquency Report. Several delinquent accounts were discussed. Mr. Valyo suggested not beginning any association foreclosures at this time.
Mr. Valyo informed the Board that the year end (December 2015) Financial Report indicates an Income of $13,886.52. Mr. Valyo suggested allocating part of the year end income – possibly $10,000 - to the Allowance for Bad Debt on the Balance Sheet which would lower the 2015 Income to $3,886.52 and increase the Allowance for Bad Debt on the Balance Sheet to $11,021.43. Mrs. Smith made a motion to allocate $10,000 to the Bad Debt Allowance on the Balance Sheet. Mr. Hiltunen seconded this motion and it was unanimously approved by the Board.
The Board then reviewed the December Balance Sheet and Income and Expense Report. Mr. Valyo stated the Association is in good financial condition.
REVIEW PROPOSALS TO RE-INSTALL PLAYGROUND SPINNER- Mrs. Smith made a motion to approve a proposal from Complete Care Handyman for $345.00 for the playground spinner re-installation. Mr. Hiltunen seconded this motion and it was unanimously approved by the Board.
REVISED TENNIS COURT RESTORATION PROPOSAL - The Board Members discussed the revised tennis court restoration proposal from Pro Courts and the tennis court repair specifications. Mrs. Smith made a motion to approve a proposal from Pro Courts for the tennis court repairs for $9,695 excluding the installation of a fiberglass membrane overlay. Mr. Hiltunen seconded this motion and it was unanimously approved by the Board.
JAFFE – 22552 SAWFISH TERRACE PROPERTY VIOLATIONS - Mr. Valyo informed the Board that Rochelle Jaffe cured all of the maintenance violations previously cited on her property. The Board instructed management to remove the $5,000 violation fines from her account.
HYPPOLITE – 22476 SWORDFISH DRIVE – VEHICLE REPAIRS – The Board Members discussed in length the commercial activity/vehicle repairs performed by the owner of 22476 Swordfish Drive in his garage. It was decided to continue monitoring the frequency of vehicle repairs in the garage at this property.
WEBSITE – Nothing new to report.
OLD BUSINESS AND NEW BUSINESS – Mrs. Smith reported to the Board that the owners of 22560 Sawfish Terrace still have gravel in their front yard and they park their vehicles on the gravel in the front yard. Management will send a next level (possible fine) violation letter.
Mrs. Esola requested to have management remove the holiday lights from the Ashley Park entrance signs.
Mrs. Smith requested her name to be added to the list of persons authorized to call the towing company for vehicle removal from Ashley Park parking lot.
Management was instructed to send a violation letter to the owners of 22543 Grouper informing them that their underage and unlicensed child is driving a dirt bike and ATV on the community streets.
Mr. Hiltunen made a motion to adjourn the Board Meeting at 8:19 pm. The motion was seconded by Mrs. Smith and unanimously approved by the Board.