June 2017 Meeting Minutes

ASHLEY PARK HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING MINUTES

JUNE 14, 2017

Board Members Present:     Vince Maida, Daniel Lindblom, Jason Salmon

Board Members Absent:      Diane Esola

Also Present:                                                 Paul Valyo & James Bouras, Community Management & Construction, Inc.

President Vince Maida stated there is a quorum of Board Members present and opened the June 14, 2017 Board Meeting at 7:00 pm.

MINUTES – The Board reviewed the Minutes from the May 10, 2017 Board Meeting. Mr. Lindblom made a motion to approve the Minutes from the May 10, 2017 Board Meeting as written. Mr. Salmon seconded this motion and it was unanimously approved by the Board.

FINANCIAL - The Board reviewed the June 5, 2017 Delinquency Report. Several delinquent accounts were discussed.

# 108 – The homeowner is current with their payment plan.

# 184 – Mr. Lindblom made a motion to begin association foreclosure if payment is not received by the June 19 default date. Mr. Salmon seconded and the motion was unanimously approved by the Board.

The Board then reviewed the May 2017 Balance Sheet and Income and Expense Report. Mr. Valyo stated the Association is in good and stable financial condition.

MONITORING RENTAL PROPERTIES/LEASES

ANNUAL LEASE APPLICATION FEES - Mr. Valyo presented the Board a letter to be sent to all Ashley Park homeowners after the Leasing Amendment is recorded in the Palm Beach County records. The Board members reviewed and approved the letter. Management was instructed to check the property sale date of each new rental application to make sure that the rental application is not being submitted within the first year after purchase of the property.

The Board members also reviewed, discussed and approved a draft of a letter to be sent to the owners of rental properties at the end of each annual lease requiring them to submit a renewal application for review and approval. The Board members also discussed the rental application approval time period. The Board members reviewed and approved a new Rental Application fee schedule for new applications and renewal applications presented by management.

MANAGEMENT

ENTRANCE SIGN REFURBISHING – The Board members discussed the entrance sign design, LED lighting and landscaping. Mr. Lindblom made a motion to approve the design presented by Fast Sign pending a visual inspection by Jason Salmon of some of the sample signs from the list submitted by Fast Sign. Mr. Salmon seconded this motion and it was unanimously approved by the Board. It was approved to paint the back sides of each entrance sign. Management was instructed to remove all the landscaping in front of the signs before the work begins on the sign refurbishing.

PARK FENCE PROPOSALS – Mr. Bouras presented 3 proposals for a green vinyl fence installation at Vince Maida Park between the tennis court and Water Edge Estates in Boca Winds. The Board members reviewed the proposals presented. Mr. Lindblom made a motion to approve Mark Fence & Railing, Inc. proposal for the installation of a 4 foot high green chain link fence. Mr. Salmon seconded this motion and it was unanimously approved by the Board.

TENNIS COURT PRIVACY/WINDSCREEN PROPOSALS – The Board members reviewed prices for tennis court windscreens and decided not to order any tennis court windscreens at this time.

WEBSITE – Nothing new to report.

OLD BUSINESS AND NEW BUSINESS – Mr. Salmon addressed the Board regarding Vince Maida Park and suggested exploring the possibility of selling this large recreation parcel to a developer for home building. The Board members discussed this matter.

Mr. Lindblom made a motion to adjourn the Board Meeting at 8:05 pm. The motion was seconded by Mr. Maida and unanimously approved by the Board.

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