June 2020 - Meeting Minutes

ASHLEY PARK HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING MINUTES

JUNE 10, 2020

Board Members Present: Daniel Lindblom, Jeff Wasylowsky, Stacy Puleo, Diane Esola and Brian McGuinn

Board Members Absent: None

Also Present: Jim Bouras, Community Management & Construction, Inc.

Daniel Lindblom stated there is a quorum of Board Members present via audio conference call and opened the June 10, 2020 Virtual Board Meeting at 7:00 pm.

MINUTES – The Board reviewed the Minutes from the March 11, 2020 Board Meeting. Mr. Lindblom made a motion to approve the Minutes from the March 11, 2020 Board Meeting as written. Mrs. Esola seconded this motion and it was unanimously approved by the Board.

FINANCIAL - The Board reviewed the June 3, 2020 Delinquency Report. Two delinquent accounts were discussed.

#85 – Claim of lien filed. This account will be monitored.

#168 – The owner will remit $250 by 6/15/20 and remaining balance by 6/30/20.

The Board then reviewed the April 2020 Balance Sheet and Income and Expense Report. Mr. Bouras stated the Association is in good and stable financial condition.

Mr. Bouras informed the board that there is a $3000 security deposit income that was generated through the audit. This income is from the unclaimed rental common area damage deposits that were paid to the association in the past. Due to properties being sold and landlords or tenants moved away, it is impossible to refund these deposits.

Mrs. Esola made a motion to transfer $3000 rental security deposits income to the Capital Reserve account. Mr. McGuinn seconded this motion and it was unanimously approved by the board.

CAPITAL IMPROVEMENT COMMITTEE REPORT

VINCE MAIDA PARK IMPROVEMENT PROJECT

IRRIGATION SYSTEM ASSESSED FOR PROPOSED TREES – The board members discussed installation of the trees and irrigation of new trees with water bubblers connected to the closest existing sprinkler heads at the Vince Maida Park. Management will contact Baker Landscape for the recommendation for the first 5 trees to be installed. Mr. Lindblom made a motion to approve an expense of $5,000 for the installation of 5 trees conditional on the information received from the Baker Landscape and final cost to be approved by the board via emails. Mrs. Puleo seconded this motion and it was unanimously approved by the board.

Mrs. Esola noted that grass needs to be edged at the new sidewalk at Vince Maida Park. Management will address this matter.

MANAGEMENT

LEASE INFORMATION UPDATE – Nothing new to discuss.

REVIEW PROPOSALS TO REMOVE CHAIN LINK FENCE AT SOUTH SIDE OF VINCE MAIDA PARK – The board members reviewed and discussed fence removal proposals from 3 different companies. Mr. Lindblom made a motion to approve R-N-J Fencing & Repairs, Inc. proposal for $1,600 for the fence removal with a condition that their proposal will be revised to include the statement that post holes will be covered and there will be no exposed concrete after fence is removed. If the cost of the revised proposal will exceed $1,760 the board agrees to accept Zepco Fence estimate for $1,760. Mrs. Puleo seconded this motion and it was unanimously approved by the board.

WEBSITE – Nothing new to discuss.

OLD BUSINESS AND NEW BUSINESS – Mr. Bouras informed the board that for the insurance purposes it is recommended to appraise association structures and site improvements every 3 years. The board members discussed this matter and agreed to forgo the appraisal this year.

Mr. Wasylowsky expressed his opinion that contract deputies should be more visible when patrolling community and should not be sitting in the parking lot for prolonged period of time. Management will address this with Paul Pontrelli – a Boca Winds security liaison person.

The board members agreed to have the July 8th board meeting virtually via audio conference call.

Mr. Lindblom made a motion to adjourn the Board Meeting at 7:45 pm. The motion was seconded by Mrs. Puleo and unanimously approved by the Board.

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