May 2018 - Meeting Minutes

ASHLEY PARK HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING MINUTES

MAY 9, 2018

Board Members Present: Vince Maida, Daniel Lindblom & Gloria O’Connor

Board Members Absent: Michael McKay & Jeff Wasylowsky

Also Present: Jim Bouras, Community Management & Construction, Inc.

President Vince Maida stated there is a quorum of Board Members present and opened the May 9, 2018 Board Meeting at 7:00 pm.

MINUTES – The Board reviewed the Minutes from the April 11, 2018 Board Meeting. Mr. Lindblom made a motion to approve the Minutes from the April 11, 2018 Board Meeting as written. Mrs. O’Connor seconded this motion and it was unanimously approved by the Board.

FINANCIAL - The Board reviewed the May 4, 2018 Delinquency Report. Several delinquent accounts were discussed.

#64 – The Board will review and discuss this account at the next Board Meeting.

#108 – Making payments.

The Board then reviewed the April 2018 Balance Sheet and Income and Expense Report. Mr. Bouras stated the Association is in good and stable financial condition.

The Board approved transferring $25,000 from the Excess Operating account to the Reserve account.

MANAGEMENT

PLAYGROUND EQUIPMENT REPAIR/ REPLACEMENT/ REMOVAL – The Board Members discussed proposals for the removal of the deteriorating pieces of playground equipment, replacement of deteriorating swing parts and installation of picnic table and benches. Mr. Bouras also presented samples of the table and bench material for Board review.

Mr. Lindblom made a motion to approve the CMC proposal for supplying, assembling and installing 2 recycled plastic benches and 1 picnic table and the Miracle Recreation Equipment proposal for the removal of deteriorating playground equipment and installation of 2 regular swings and 2 TOT swing sets for a total of $5,890.34. Mrs. O’Connor seconded this motion and it was unanimously approved by the Board.

CANER PROPERTY VIOLATIONS UPDATE – Mr. Bouras informed the Board that a landscape installation Request was submitted by the homeowner (Mr. Caner) and it was approved by the Ashley Park ACC. Management was instructed to check if the sides of the house are painted.

The Board Members agreed to give Mr. Caner another 30 day extension to complete all necessary work. Management will continue monitoring this property.

LEASE INFORMATION UPDATE – Nothing new to discuss.

WEBSITE – Mr. Bouras informed the Board that current yearly expenses to maintain the Ashley Park Website are around $600. The Board discussed the Website and agreed to set up a separate meeting to discuss Website maintenance and updating the Website.

CAPITAL IMPROVEMENT COMMITTEEMr. Lindblom made a motion to appoint Irina Marcarelli as a new Member of the Capital Improvement Committee. Mrs. O’Connor seconded this motion and it was unanimously approved by the Board.

Management was instructed to provide an updated list of the current Ashley Park Board Members and all Ashley Park Committee Members to the Board.

CONTRACT DEPUTY SECURITY REPORT – Mr. Pontrelli – the Boca Winds security liaison was present at the Board Meeting and updated the Board Members and the homeowners in attendance on the security situation in the Boca Winds/Ashley Park neighborhoods. Mr. Pontrelli also informed the Board that the contract Deputy schedule will now be 5 days a week including 2 night shifts (Fridays and Saturdays) and 3 days shift – floating schedule on Mondays, Tuesdays, Wednesdays and Thursdays. Mr. Lindblom suggested reducing the 8-hours shift to 6-hours shift in order to continue with a 6 days per week schedule. Mr. Pontrelli will bring this matter up for a discussion at the next Boca Winds Board Meeting. It was also suggested to check with the Palm Beach County Sheriff’s office if the contact Deputies will be interested in 6-hour shifts (instead of 8-hour shifts). The Board Members also discussed the pro and cons of security camera installations in the community.

OLD BUSINESS AND NEW BUSINESS – The Board Members discussed creation of the Ashley Park Fining Committee. The Board will discuss this matter again at the next Board Meeting.

Mr. Lindblom addressed the Board regarding mailing out a letter/reminder to all of the Ashley Park residents reminding them of some of the more important association rules: pick-up after your pets; do not park on the street and grass; remove garbage cans and recycling bins from curb side the day of the trash pick-up, etc.. Management will prepare a letter and will present it to the Board for review.

Mr. Lindblom made a motion to adjourn the Board Meeting at 8:25 pm. The motion was seconded by Mrs. O’Connor and unanimously approved by the Board.

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