June 2018 - Meeting Minutes

Updated: Oct 11, 2018

ASHLEY PARK HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING MINUTES

JUNE 13, 2018

Board Members Present: Vince Maida, Daniel Lindblom & Michael McKay

Board Members Absent: Gloria O’Connor & Jeff Wasylowsky

Also Present: Paul Valyo & Jim Bouras, Community Management & Construction, Inc.

President Vince Maida stated there is a quorum of Board Members present and opened the June 13, 2018 Board Meeting at 7:00 pm.

MINUTES– The Board reviewed the Minutes from the May 9, 2018 Board Meeting. Mr. Lindblom made a motion to approve the Minutes from the May 9, 2018 Board Meeting as written. Mr. McKay seconded this motion and it was unanimously approved by the Board.

FINANCIAL- The Board reviewed the May 4, 2018 Delinquency Report. Several delinquent accounts were discussed.

#25 & #88 – Both Owners are in Bankruptcy.

#108 – Making payments as agreed: $150 per month plus regular quarterly assessment payments.

#185 – Association Foreclosure action began 5/10/18.

The Board then reviewed the May 2018 Balance Sheet and Income and Expense Report. Mr. Valyo stated the Association is in good and stable financial condition.

The Board Members discussed and approved implementation of a “BiIl Pay” system for the payment of the Ashley Park association bills.

The Board Members appointed Vince Maida, Daniel Lindblom and Paul Valyo to be signers on the Ashley Park Reserve Account and Excess Operating Account.

MANAGEMENT

SEA BLUE TRAIL SPEED HUMP– The Board Members discussed this matter.

PLAYGROUND EQUIPMENT REPAIR/ REPLACEMENT/ REMOVAL UPDATE– Mr. Bouras informed the Board that new swings, new picnic benches and table were installed at the playground.

CANER PROPERTY VIOLATIONS UPDATE– Mr. Bouras informed the Board that all maintenance violations have now been corrected. Mr. Lindblom made a motion to remove the maintenance violation fines from this account but leave any collection charges or fees that were previously charged, if any. Mr. McKay seconded this motion and it was unanimously approved by the board.

LEASE INFORMATION UPDATE– Nothing new to discuss.

WEBSITE– Mr. Lindblom presented a plan/proposal for updating the Ashley Park Web Site to make it more informative and user friendly. The Board Members discussed this matter. Mr. Lindblom will continue working on the Web Site and will present the new version to the Board for review at the next Board Meeting.

CAPITAL IMPROVEMENT COMMITTEE– The Board Members discussed funding of Capital Improvement Committee projects and possibly creating a Capital Improvement account in the 2019 Budget.

OLD BUSINESS AND NEW BUSINESS - The Board Members discussed replacement of the existing street lights in the community with new LED lights. It was decided to gather more information about the LED lights and to table this matter until future discussion.

Mr. Bouras informed the Board that Boca Winds approved a new PBSO contract Deputy’s schedule with 6 days a week (instead of 5 days a week) with a reduced amount of hours per day.

ESTABLISH FINING COMMITTEE– Mr. Bouras informed the Board that Florida HOA Statutes now requires every association to have a Fining Committee in order to impose maintenance violation fines. The Board Members discussed establishing a Fining Committee. Management was instructed to check with the Boca Winds Board of Directors to see if they will agree to be the Fining Committee for the Ashley Park community. In return the Ashley Park Board of Directors will be willing to become the Fining Committee for the Boca Winds community.

REVIEW “ASSOCIATION RULES” REMINDER LETTER – The Board Members reviewed and discussed the “Association Rules” reminder letter. The Board Members approved mailing this letter to the Ashley Park residents. It was also suggested to start mailing this letter regularly to the new Ashley Park homeowners.

The Board Members approved canceling the July Board Meeting.

Mr. Lindblom made a motion to adjourn the Board Meeting at 8:30 pm. The motion was seconded by Mr. McKay and unanimously approved by the Board.

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