ASHLEY PARK HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
MAY 10, 2017
Board Members Present: Vince Maida, Daniel Lindblom, Jason Salmon & Diane Esola
Board Members Absent: None
Also Present: Paul Valyo & James Bouras, Community Management & Construction, Inc.
President Vince Maida stated there is a quorum of Board Members present and opened the May 10, 2017 Board Meeting at 7:00 pm.
MINUTES – The Board reviewed the Minutes from the March 8, 2017 Board Meeting. Mr. Lindblom made a motion to approve the Minutes from the March 8, 2017 Board Meeting as written. Mr. Salmon seconded this motion and it was unanimously approved by the Board.
FINANCIAL - The Board reviewed the May 3, 2017 Delinquency Report. Several delinquent accounts were discussed. Mr. Valyo suggested not beginning any of the association foreclosures at this time.
# 108 – The homeowner agreed to the proposed payment plan of $150.00 per month plus regular quarterly payments.
The Board then reviewed the April 2017 Balance Sheet and Income and Expense Report. Mr. Valyo stated the Association is in good and stable financial condition.
LEASING REVISIONS AMENDMENT - STATUS OF BALLOTS
ANNUAL REQUIREMENT FOR NEW LEASE AND APPLICATION FEE – Mr. Valyo informed the Board members that the association, through the management office, received a sufficient amount of ballots from the membership necessary to approve the leasing amendment that prohibits: 1) renting units in Ashley Park within the first year of ownership and 2) leases for less than 12 months. The second amendment – incorporating Florida Statute chapter 720 into the Ashley Park Declaration of Covenants and Restrictions was not approved by the association membership.
The Board members discussed rental application fees and lease renewal fees. Management was instructed to create a lease renewal tracking system to track all the lease renewals on a regular basis. Management will order tenants’ background checks and prepare the rental packages to be forwarded to the Ashley Park Rental Committee for review and approval at the end of each annual lease. Management was authorized to charge necessary administrative fees for the annual lease renewal approval process.
Mr. Lindblom made a motion to implement the annual lease renewal approval process and charge the necessary processing fees at every annual lease renewal in Ashley Park. Mrs. Esola seconded this motion and it was unanimously approved by the Board.
CHARLES & LORI HILTUNEN REQUEST TO PUCHASE COMMON AREA BETWEEN 22352 & 22358 SEA BASS DRIVE – Mr. Salmon made a motion to decline the request from Charlies & Lori Hiltunen to purchase a common area property between 22352 & 22358 Sea Bass Drive. Mrs. Esola seconded this motion and it was unanimously approved by the Board.
MANAGEMENT
ENTRANCE SIGN REFURBISHING – The Board members discussed the entrance sign refurbishing ideas. It was suggested to add “Private Community” to the sign. Management was instructed to check how the current letters attached to the sigh and if it is possible to remove them, re-paint and re-attach them to the sign. The Board members also discussed landscaping in front of the sign. The Board approved creating a Sign Committee. The Entrance Sign Refurbishing Committee members are Vince Maida, Jason Salmon and Daniel Lindblom.
22584 BLUE FIN PROPERTY MAINTENANCE – This property was taken back by the mortgage company. Management will begin sending maintenance violation letters to the mortgage company.
ENTRANCE SIGN QUEEN PALM REMOVAL – REPLACEMENT? – Mr. Bouras informed the Board members that the two diseased Queen Palms were removed by Baker Landscape. Replacement of the palms will be discussed at a future Board Meeting.
TIRE RUT DAMAGE TO VINCE MAIDA PARK & BASKETBALL COURT – Mr. Bouras informed the Board about some tire rut damage that was done at the Vince Maida Park and motorbike tire damages on the surface of the basketball court. Management will prepare an estimate for fence installation from the tennis court to the Water’s Edge Enclave neighborhood and present it at the next Board meeting for the Board’s review.
Management was instructed to prepare an estimate for the tennis court windscreens.
WEBSITE – It was decided to add Ashley Park Architectural Guidelines document to the
Web Site.
OLD BUSINESS AND NEW BUSINESS – Mr. Salmon addressed the Board regarding many houses in Ashley Park where roofs need to be pressure cleaned. The Board members discussed maintenance violations in the community.
Mr. Salmon addressed the Board suggesting Vince Maida Park being used as a soccer field. The Board members discussed different options for the use of the open areas of Vince Maida Park.
Mrs. Esola made a motion to adjourn the Board Meeting at 8:19 pm. The motion was seconded by Mr. Salmon and unanimously approved by the Board.