December 2018 - Meeting Minutes

ASHLEY PARK HOMEOWNERS ASSOCIATION, INC.

ANNUAL MEETING

BOARD MEETING MINUTES

DECEMBER 12, 2018

Board Members Present: Daniel Lindblom, Jeff Wasylowsky, Gloria O’Connor & Michael McKay

Board Members Absent: President Vince Maida passed away

Also Present: Paul Valyo & Jim Bouras, Community Management & Construction, Inc.

ANNUAL MEETING

Mr. Valyo stated there were not sufficient proxies received and Members in attendance to establish a quorum for the Annual Membership Meeting and to conduct the election of the Board Members for year 2019. Fifty-seven (57) proxies and/or Members in attendance (20% of the Membership) are needed for a quorum. The quorum requirement has not been achieved and therefore the Annual Membership Meeting will be re-scheduled for January 9, 2019. The current Board remains the same until the meeting on January 9, 2019.

Vice President Daniel Lindblom stated there is a quorum of Board Members present and opened the December 12, 2018 Board Meeting at 7:02 pm.

Mr. Lindblom Invited the Board Members present and homeowners in attendance to honor Vince Maida – the long time Ashley Park Board President who passed away at age 97. Vince Maida was a huge asset to the community and will be dearly missed.

MINUTES – The Board reviewed the Minutes from the October 10, 2018 Board Meeting. Mr. McKay made a motion to approve the Minutes from the October 10, 2018 Board Meeting as written. Mr. Lindblom seconded this motion and it was unanimously approved by the Board.

FINANCIAL - The Board reviewed the December 6, 2018 Delinquency Report. Several delinquent accounts were discussed.

#25 – Property is in mortgage foreclosure. The homeowner filed for bankruptcy. There is nothing the association can do on this account at this time.

#64 – This account will be monitored.

#108 – This account will be monitored. The Board will discuss this account at the next Board Meeting and may re-start association foreclosure if payments are not received.

#180 – Small delinquency amount - association claim of lien has been filed.

The Board then reviewed the October 2018 Balance Sheet and Income and Expense Report. Mr. Valyo stated the Association is in good and stable financial condition.

APPOINT REPRESENTATIVE TO SIT ON THE BW (MASTER) BOARD OF DIRECTORS Mr. McKay made a motion to appoint Daniel Lindblom to serve as the Ashley Park representative on the Bay Winds Board of Directors. Mr. Wasylowsky seconded this motion and it was unanimously approved by the Board.

MANAGEMENT

SPEED HUMP INSTALLATION FOR SEABLUE TRAIL – Mr. Bouras informed the Board that the speed hump is in production and it will be installed on Sea Blue Trail by Palm Beach County.

LEASE INFORMATION UPDATE – Mr. Lindblom inquired about the increased costs for the prospective tenant background checks. Management contacted Pinkerton, but as of this date has not received an explanation of this cost increase. Mr. Lindblom suggested using another service provider if this matter with Pinkerton is not resolved.

AT&T UNDERGROUND CABLE UPGRADES – Mr. Bouras informed the Board that AT&T will install a new underground fiber optic cable in Ashley Park in the ten foot utility easement outside of the public sidewalk and presented a map of the area that will be affected by this project. Mr. Lindblom will post this information on the Ashley Park Website.

CAPITAL IMPROVEMENT COMMITTEE – Mr. Bouras updated the Board on the status of the Capital Improvement Committee work. The Board Members discussed installation of a new playground and other Vince Maida park upgrades.

WEBSITE – The 2019 Ashley Park Operating Budget will be posted on the web site.

OLD BUSINESS AND NEW BUSINESS – Mr. Pontrelli – a Boca Winds president and security liaison updated Board Members on the Sheriff’s Department contract Deputy security in Ashley Park and Boca Winds and read some of the contract deputies’ daily reports.

Mr. Pontrelli also made announcements regarding the current and future WBCC discussions, projects and meetings.

Mrs. O’Connor made a suggestion for the new Board Members (if any) to get certified by taking a Board Certification class and expressed her desire to take the Board Member certification course herself. Mr. Bouras responded that he will provide the Board Members with information regarding available dates and locations for the Board Member certification courses.

Homeowner Brian McGuinn volunteered to help on any committee where help is needed.

Mr. Lindblom made a motion to appoint Brian McGuinn as a member of the Capital Improvement Committee, Covenants Enforcement Committee and Architectural Control Committee. Mr. Wasylowsky seconded this motion and it was unanimously approved by the Board.

Mr. Lindblom made a motion to adjourn the Board Meeting at 7:57 pm. The motion was seconded by Mr. McKay and unanimously approved by the Board.

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