June 2016 Meeting Minutes
ASHLEY PARK HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
JUNE 8, 2016
Board Members Present: Vince Maida, Diane Esola, Charles Hiltunen and Mary Smith
Board Members Absent: Jason Salmon
Also Present: James Bouras & Janna Grober, Community Management & Construction, Inc.
President Vince Maida stated there is a quorum of Board Members present and opened the
June 8, 2016 Board Meeting at 7:00 pm.
MINUTES – The Board reviewed the Minutes from the May 11, 2016 Board Meeting.
Mr. Hiltunen made a motion to approve the Minutes from the May 11, 2016 Board Meeting as written. Mrs. Esola seconded this motion and it was unanimously approved by the Board.
FINANCIAL - The Board reviewed the June 2, 2016 Delinquency Report. Several delinquent accounts were discussed.
Lot 104 (Jaffe) – The reverse mortgage holder has agreed to pay the delinquency on this account.
Lot 108 (Overbay) – The Board Members approved sending a copy of the association foreclosure lawsuit in attempt to collect the delinquency.
Lot 186 (Malpica) - The Board Members approved sending a copy of the association foreclosure lawsuit in attempt to collect the delinquency.
The Board then reviewed the April 2016 Balance Sheet and Income and Expense Report. Mr. Bouras stated the Association is in good and stable financial condition and expenses are under budget through April.
JAFFE – 22552 SAWFISH TERRACE - PROPERTY MAINTENANCE - Mr. Bouras presented pictures of the property showing landscape maintenance violations/issues at this property: grass needs to be cut; Brazilian Pepper is growing through the Ficus hedges and needs to be removed; dead Ficus bushes and weeds need to be removed. Management recently sent a violation letter to the owner requesting landscape mantenance violations to be cured. The Board Members discussed this matter and instructed management to: 1) review an abatement letter previously sent to the owner for all landscape maintenance items that need to be performed; 2) send a new abatement maintenance letter if necessary to include all landscape maintenance items that need to be performed; 3) perform landscape maintenance required and charge the owner for this landscape maintenance.
HYPPOLITE – 22476 SWORDFISH DRIVE – PENDING MORTGAGE FORECLOSURE – Nothing new to report.
EDWARDS – 22640 SWORDFISH DRIVE – CODE ENFORCEMENT COMPLAINT UNLICENSED/UNREGISTERED VEHICLES – Mrs. Grober informed the Board that Code Enforcement was contacted, the county inspector went to check the property and did not find any code violations at the property at the time of the inspection. The Board Members discussed this matter. Management was instructed to check public records for the homeowner’s alternative mailing address and to check the association documents to see if there are limitations on vehicles allowed to be parked at the property in Ashley Park. Mrs. Smith will contact Code Enforcement regarding the re-occurring violations at this property.
WEBSITE – Nothing new to report.
OLD BUSINESS AND NEW BUSINESS – Mrs. Grober informed the Board that the tenants of 22576 Sawfish Terrace provided their State of Florida vehicle registrations and pictures of their Florida license plates for all vehicles owned. Management performed criminal and sex offenders’ checks through the Florida Department of Law Enforcement for these tenants – no records were found associated with their names and dates of birth. The Board Members agreed that the information presented is satisfactory to approve the tenants for occupancy in Ashley Park and no fines will be imposed at this time. Management was instructed to send a letter to the tenants and the homeowners notifying them that they must follow the association rules and rental approval procedures and they must go through the approval process again if they move to a different property within Ashley Park in the future.
Management was instructed to inspect the property at 22570 Blue Marlin Drive - there is an overgrown hedge.
The Board Members discussed a community garage sale. It was decided to have a garage sale in October or November. The Board will approve the date for a community garage sale at the September Board Meeting.
Mrs. Smith made a motion to adjourn the Board Meeting at 7:48 pm. The motion was seconded by Mrs. Esola and unanimously approved by the Board.