October 2021 - Meeting Minutes

ASHLEY PARK HOMEOWNER’S ASSOCIATION, INC.

BOARD MEETING MINUTES

OCTOBER 13, 2021

Board Members Present:​Daniel Lindblom, Jeff Wasylowsky, Stacy Puleo, Brian McGuinn& Diane Esola

Board Members Absent:​None

Also Present:​Jim Bouras, Community Management & Construction, Inc.

Daniel Lindblom stated there is a quorum of Board Members present via audio conference call andopened the October 13, 2021, Virtual Board Meeting at 7:00 pm. There were 3 homeowners present.

MINUTES – The Board reviewed the Minutes from the September 8, 2021, Board Meeting.

Mr. McGuinn made a motion to approve the Minutes from the September 8, 2021, Board Meeting as written. Mrs. Puleo seconded this motion, and it was unanimously approved by the Board.

FINANCIAL - The Board reviewed the September 30, 2021, Delinquency Report. One delinquent account was discussed.

#212 – $1,200 violation fines. Mortgage foreclosure.

The Board reviewed the September 2021 Balance Sheet and Income and Expense Report. Mr. Bouras stated the Association is in good and stable financial condition.

MANAGEMENT

PBSO CONTRACT DEPUTY RATE INCREASEMr. Bouras informed the Board the PBSOcontract deputy hourly rate increased from $53.00 to $68.00 beginning January 1st, 2022. The Board Members discussed this matter and how to make this rate increase work with the association proposed 2022 Operating Budget. The Board Members also discussed hiring a private security company instead of PBSO. Mr. Bouras presented 2 cost proposals from private security companiesto be compared with the PBSO contract deputy cost. Management was instructed to obtain a cost proposal from the Florida Highway Patrol. Mr. Bouras invited two Board Members to attend a meeting together with the Boca Winds representatives to discuss the future security company contract for Boca Winds and Ashley Park. Mr. Lindblom and Mr. Wasylowsky will attend the meeting.

PROPOSED 2022 ESTIMATED OPERATING BUDGET DISCUSSION – Mr. Bouras presented a proposed 2022 Estimated Operating Budget prepared by management. The Board Members reviewed the Budget presented and discussed the line items and the proposed assessment increase.

Mrs. Puleo made a motion to approve a 2-year contract with CMC with a 3% increase in 2022 and no increase in 2023. Mrs. Esola seconded this motion, and it was unanimously approved by the Board.

BAY WINDS FICUS REPLACEMENT ALONG PALMETTO PARK ROADMr. Bouras informed the Board that Bay Winds approved removal and replacement of the Ficus hedge along thesouth side of Palmetto Park Road.

Mrs. Esola suggested to investigate Ficus shrub replacement in Ashley Park in the near future and to schedule this work to be done section by section in order to spread the large expense over a period of time.

PROPERTY INSPECTION REPORT – Nothing new to discuss.

RENTAL INFORMATION – Mrs. Esola questioned one of the rental properties in the community. Mr. Bouras suggested to contact Janna in the management office regarding this matter.

WEBSITE It was suggested to post a Bass Fishing Tournament announcement and a sign-up form on the community web site.

CAPITAL IMPROVEMENT COMMITTEE – The Board Members discussed a suggestion to add striping to the existing tennis court that will enable pickleball players to play on the existing court. Mr. Lindblom offered to include this idea into the survey with a future possible project list for the homeowners to vote on the proposed ideas and projects to see which project will have more interest from the homeowners. Mr. Lindblom will prepare a letter with the survey to be reviewed by the Board before the next board Meeting in November. Mr. McGuinn suggested to include an option for the homeowners to vote on the proposed future projects in the community web site.

OLD BUSINESS AND NEW BUSINESS

SWING SET OPTIONS (DUAL PURPOSE – CHILD/INFANT) DISCUSSION - STACY/JIM –Mrs. Puleo emailed the Board Members a picture of a swing seat that works for youngerchildren/infants and older children. The Board Members discussed this and decided to leave the current swing seat the way it is and to add this dual-purpose swing option installation to the list of future projects for the homeowners to vote on.

Mr. Lindblom informed the Board that 2021 Bass Fishing Tournament is scheduled for November 13th. Mr. Lindblom and Mrs. Puleo volunteered to help.

Yulia Balyberdina asked when the voting survey will be mailed. Mr. Bouras answered that the 1stannual meeting notice will be mailed out on November 5 and the 2nd notice – on November 19th.

Mrs. Balyberdina also expressed her concern about the conversion of the tennis court into the pickleball court. Mr. Wasylowsky answered that no decision has been made and if this conversion isapproved, only one tennis court will be converted, the 2nd tennis court will remain the same.

Mrs. Puleo made a motion to adjourn the Board Meeting at 8:05 pm. The motion was seconded by Mr. Lindblom and unanimously approved by the Board.

Minutes Accepted By:

________________________________________​____________________

Diane Esola, Secretary​​Date

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